Welcome to Georgia Tech!
This page details what you should plan to do before and upon your arrival at Georgia Tech. This list may not be completely comprehensive, depending on the requirements of your hiring school/unit.
Before you arrive
- Complete required paperwork – Contact your school or unit’s Human Resources (HR) contact to ensure that the required paperwork has been submitted.
- Find housing – Visit the information about Atlanta page for helpful resources.
Upon your arrival
Visit Human Resources – Your school or unit’s Human Resources (HR) contact will guide you through how to complete the necessary paper work, including payroll and benefits forms. You can find out more about what documents to bring on your first day as well as orientation material at the GTHR page for new employees. You will then visit the Office of Human Resources to:
- Complete new hire documents;
- Sign tax forms (you'll need to show your photo ID and visa documents);
- Obtain a “Buzz card”, which is your Georgia Tech identification card;
- Create an email account; and
- Obtain a temporary parking permit, if needed.
International Scholars Check-in and Paperwork
- J-1 exchange visitors and those with F-1 visas hosted by Georgia Tech need to check-in with the Office of International Education (OIE) to complete additional required forms. J1 Exchange visitors are required attend OIE’s “J1 Scholar Orientation”.
- H-1 and incoming F-1 visa holders will need to complete online forms described on the Global Human Resources site.
- You are also required to apply for a Social Security card 10 days after your arrival in the United States, if you do not yet have one. A social security number is required of every employee in the United States.
- Attend Welcome to Tech New Employee Experience - New Employee Experience (NEE) is held every two weeks. Schedule your orientation during your on-boarding session at the HR Customer Service Center. You may also contact your department’s HR Representative for scheduling. This session gives you an opportunity to learn more about the culture, values, vision and mission at Georgia Tech, including a Trolley Tour of campus!
Enroll in Benefits (if eligible) – Information on benefits and an opportunity to talk with a benefits councilor is provided during New Employee Orientation (see above). Enrollment information for new employees is also available online. If you need advice, Benefits Counselors are available to assist you. You can schedule an appointment or submit questions online here.
- Retirement - Participation in a retirement plan is mandatory for all employees (including postdocs) and the plan selection can never be changed. If you do not select a retirement plan within 60 days of hire, the system will automatically default you to the Teachers Retirement System of Georgia (TRS), which takes 10 years to vest.
- Medical and other benefits - Participation is optional and you must enroll within 30 days of hire.
- Obtain a Parking or Transportation Permit – If you need a parking permit, visit Parking and Transportation before your temporary permit expires. Georgia Tech encourages taking advantage of alternative transportation options like Marta, carpooling and buses. Information on these programs can be found here, including discounted Marta passes for GT employees.
- Complete Ethics Training Module – The University System of Georgia Ethics Policy applies to all Georgia Tech employees. All employees are required to login to our Institute training system and complete a fifteen-minute online ethics training module on the new policy.
Complete Other Required Training – Your appointment may require you to complete other training modules such as Responsible Conduct of Research, Animal Care & Use, and Radiation Safety. Your supervisor or research group will direct you on how to complete any required training.
- Join us for a Postdoc Welcome Session – The Office of Postdoctoral Services offers optional welcome events once or twice a year. This is an opportunity to meet other postdocs and learn a bit about available programs. Announcements of upcoming welcome events will be sent out in email.
- Sign up for the [Postdocs] Mailing List – The Office of Postdoctoral Services sends weekly newsletters that include information about events, fellowships, and other opportunities of interest to postdocs. You are welcome to subscribe here. You may also want to ask your colleagues or unit administrator(s) if there are any mailing lists managed by the unit that it would be useful for you to subscribe to.
- Start Planning for Your Career – Once you get your research started, you should take advantage of the career development and networking opportunities that are available at Georgia Tech. Many postdocs find it helpful to write down short-term and long-term goals to make sure they stay on track
Have any questions? Feel free to email the Office of Postdoctoral Services at any time.